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Title: ADMINISTRATIVE COORDINATOR 3 or 4

Employee Type: Staff- Classified

Department: LSUNO Prosthodontics

Campus Location: PROSTHODONTICS-FIXED/DENTAL SCHOOL

Job Summary/Basic Functions

Under minimal supervision from the Department Head, this position provides comprehensive administrative support to the Department of Prosthodontics. The incumbent serves as the primary administrative assistant to the Department Head and departmental faculty (10 full-time and 11 part-time Faculty members) and coordinates selected administrative functions related to the postgraduate clinic. This role supports certain operational aspects of the Prosthodontic Postgraduate Program in collaboration with the Program Director and the Postgraduate Program Coordinator; however, it is not solely responsible for postgraduate program administration. Additionally, this position provides administrative support to the Department of Dental Laboratory Technology Program and faculty housed within the Department of Prosthodontics. The role requires independent judgment, initiative, accountability, and strict confidentiality.

Other Information About the Position

LSU Health New Orleans School of Dentistry, Department of Prosthodontics is seeking motivated applicants for the position of Administrative Coordinator 3 or 4

As part of a Career Progression Group, vacancies may be filled from this recruitment as a (Administrative Coordinator 3 or 4) depending on the level of experience of the selected applicant(s).

To view the Civil Service Job Specifications, follow this link and enter the position title. Louisiana Department of State Civil Service: Job Information and Test Finder

Duties and responsibilities, but not limited to:

• Administrative Assistant to the Department Head
• Manage all administrative functions for the Department Head, including calendar coordination, travel arrangements, meeting scheduling, and preparation of required documentation for faculty and residents.
• Maintain departmental accounts with the LSUH Foundation; process payments and reimbursements as needed.
• Prepare and process reimbursements for faculty for dues or memberships paid through departmental or foundation accounts.
• Initiate and monitor purchase requisitions; approve invoices and ensure accurate posting to appropriate accounts.
  Assist in organizing annual postgraduate applicant interviews (communication, scheduling, and candidate information
  tracking).
• Maintain and update clinic forms and manuals as needed.
• Assist with postgraduate orientation logistics.
• Monitor and approve clinic invoices, ensuring accurate posting to appropriate accounts.
• Maintain the department P card and correctly allocate expenses.
• Maintain inventory records of Department and clinic equipment, including serial numbers, coordinate tagging and disposal
  with Inventory Services.
• Assist with recordkeeping required for Commission on Dental Accreditation (CODA) compliance under direction of the Program Director

• Communicating effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
  
  

Minimum Qualifications

Required Education: High School Diploma or GED

Other Education if applicable: No minimum required

 Number of years required to perform the job: 3

Type of experience required to perform the job:  Administrative Services a major duty

Substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Special Instructions Summary

This is a Civil Service Position.

Pre-employment Drug testing and Criminal Background check are required.

This position will require selected applicant to be in a probationary status for at least 6 months.

Please list all relevant work experience in the employment history section of your application answering all questions in this section. Submitting an incomplete application will disqualify you. Experience not included in your application materials and may decrease the salary you will receive.

Additional Information About This Position

LSU Health New Orleans School of Dentistry, Department of Prosthodontics is seeking motivated applicants for the position of Administrative Coordinator 3 or 4

As part of a Career Progression Group, vacancies may be filled from this recruitment as a (Administrative Coordinator 3 or 4) depending on the level of experience of the selected applicant(s).

To view the Civil Service Job Specifications, follow this link and enter the position title. Louisiana Department of State Civil Service: https://apps01.civilservice.louisiana.gov/onestopjobinfo/JobView2.aspx

Additional Information About Our School/Department

Appointment Type: Classified Probational 
Work Schedule: Monday- Friday; work hours will be determined by the department 
Work Location: 1100 Florida Blvd, New Orleans, LA 70119
Compensation: The minimum starting rate of pay is $13.77 per hour with an additional $1 Longevity. Rate of pay may be adjusted dependent upon applicants’ experience and qualifications only if all experience is listed with application materials (including month & year of start and end date and weekly hours worked for each position listed.)

Comprehensive benefits are available to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement plans; generous annual and sick leave; 14 paid holidays per year; and an employee health primary care clinic. See following link for more details on our benefits offerings: LSUHSC, New Orleans – Benefits Other employee benefits include a full-service credit union, wellness benefits featuring complimentary fitness center membership for employees and their spouses, employee assistance program, campus assistance program, and pet insurance option. More information about these benefits can be found on this webpage: Additional Benefits

For further information about this vacancy contact:
Ora Jones
LSU Health Sciences Center
HR Management Department
504.568.7378